Rules & Expectations
To create a successful camp experience and ensure the safety of all participants, the following regulations have been established in accordance with all JMU policies and procedures. Please familiarize yourself with all of the following rules and protocol before arriving for camp.
General Camp Rules and Exceptions
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KEYS & MEAL CARDS
All camp participants are issued a room key and an official JMU Conference Card (swipe card) at registration. Both should be kept with you on the JMU Summer Band Camps lanyard at ALL TIMES. The conference card acts as both a swipe card for access to the front door(s) of your assigned residence hall and admission to the dining halls. If your key or card is lost/stolen, you should report this immediately to a camp staff member and arrange for replacement. You will be responsible for the cost of any lost keys ($25) or cards ($10) at check-out.
DORM LOCKOUTS
Keep your room key with you at all times (even if just walking to the bathroom on your floor). If you become locked out of your room, you should contact your counselor or another staff member immediately, or you can contact the JMU Summer Conferences office directly to let you back into your room by calling 540-568-3606. Never assume that your roommate will be in your room – always keep your key with you.
NAMETAGS
Each camp participant will be issued a nametag at registration. In addition to identifying that you are a participant of the JMU Summer Band Camps, it helps you learn the names of those with whom you are working and living this week. Please wear your nametag at all times (or clip it onto your lanyard) to be identified as a SBC participant. If you lose your nametag, notify one of your camp assistants for a replacement immediately. Also, consider taking advantage of those nametags: get to know each other!
CAMP ATTENDANCE
One of the most significant SBC responsibilities is punctual attendance at ALL camp sessions and events, including evening activities. Attendance will be taken by camp staff at the beginning of each camp session. If, for some reason, you are unable to attend, you must notify your counselor or a staff member immediately.
MEALS
All participants will be able to enjoy JMU Dining Services during SBC. Meals will be served at E-Hall or D-Hall and those locations will be listed on your camp’s itinerary. Make sure to keep your meal card with you at all times. Each meal will be served buffet-style and both locations will have several different stations with a variety of food to choose from. Please remember we are not the only group on campus this week so please plan to be patient.
WATER BOTTLES & WATER BREAKS
All participants will receive a JMU Summer Band Camps water bottle. This bottle, or one you brought with you, should be kept with you at all times and used regularly. During the summer weather (and because most of our activities will be held outside during the heat of the day) it is imperative that you rehydrate regularly. Water breaks will be provided frequently during all sessions – please plan to take advantage of these opportunities to sit down, rest, and find a shaded area in order to get some relief from the sun.
COUNSELORS
All participants have been assigned a residence hall counselor for the week. The counseling staff will reside in the dorm on your assigned hall/floor, and they will be available at all times. Please make sure you know where to find your assigned counselor’s room. It is imperative that all participants respect the authority of the entire counseling and instructional staff of the JMU Summer Band Camps, as well as the faculty and staff of James Madison University.
DRESS CODE
Please plan to dress appropriately during the week. Shirts, shorts, and shoes must be worn at all times (except in your own dorm room or corridor): tennis/running shoes (no sandals), light athletic clothing, sunglasses, sunscreen, hat/visor, and rain apparel (jacket/umbrella) are recommended.
FINAL CAMP PERFORMANCE “UNIFORM”
Marching Band, Drumline, and Drum Major Camp - Black Athletic Shorts and Camp T-Shirt (Shirt is provided)
Guard Camp - Black Leggings (or black shorts) and Camp T-Shirt (Shirt is provided)
Concert Band Camp - Khaki Shorts and Camp T-Shirt (Shirt is provided)
VEHICLES
Residents of the JMU Summer Band Camps may not operate vehicles while on campus for SBC. IF YOU HAVE TO PARK YOUR PERSONAL VEHICLE ON CAMPUS, you will have to register your vehicle with JMU Parking Services and obtain a virtual parking pass (free).
CELL PHONES
Cell phones are permitted at the JMU Summer Band Camps, but should be limited to keeping in touch with friends and family at home. During all rehearsals/sessions, cell phones should be turned off. If you are expecting a call, plan to check your messages during the regularly scheduled breaks or meal times.
EVENING ACTIVITIES
A recreational activity has been planned for each night of camp. All activities are required and attendance will be monitored by the camp staff.
AROUND CAMPUS
While at JMU, you will certainly enjoy the beautiful campus and facilities. However, it is expected that, when walking around campus (to/from rehearsal, meals, etc.), all participants will travel in groups of three or more. Although JMU is a safe campus, students should never walk alone. In addition, please be aware of the construction areas around the campus and stay away from construction structures and equipment.
DORM BOUNDARIES
Divisions between halls should be respected and there should be no co-ed visitations at any time. In addition, participants are expected to stay within the main living areas of your hall: dorm rooms, lobbies, lounges, and vending areas. Failure to comply with this rule will result in immediate removal from camp.
RESIDENCE HALL CLOSING & LIGHTS OUT
Each night at 11pm, all residence hall areas (excluding bathrooms) are off limits and all participants must be in their assigned rooms with the lights off. Therefore, individuals who plan to get items from the vending machines must do so in time to be in their rooms by lights out. At that time, your counselor will visit each room to make announcements for the next day and make sure that all participants are accounted for.
DAILY ANNOUNCEMENTS
At lights out each night, your counselor will visit each room and make important announcements for the next day. These announcements will include schedule information, messages from counselors and staff, instructions or reminders from instructors, and other important camp information.
ROOM NOISE
Please be aware that you are living in a community with other camp participants. Although you may be in your dorm room with the door closed, you are surrounded by others. Please be respectful of their privacy at all times.
FIRST AID
If you need medical attention, please find a counselor or staff member immediately. They will help you get the appropriate care as quickly as possible.
SMOKING & ILLEGAL SUBSTANCES
Smoking is not permitted on the JMU campus. In addition, the use or possession of any illegal substances (drugs or alcohol) is not permitted. Individuals found in violation of these policies will be immediately reported to the appropriate authorities, dismissed from camp, and removed from campus.